Job Title: Receptionist

Reports to: Assistant Superintendent 

Dept./School: Administration Office

Primary Purpose: 

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office. Provide clerical assistance for the efficient operation of the administration office.

Qualifications: 

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to operate a multi-line phone system

Ability to maintain accurate and auditable records.

Ability to use a personal computer and software to develop spreadsheets, perform data analysis, and do word processing.

Effective public relations, organization, communication, and interpersonal skills

Proficient in keyboarding, 10-key numerical data entry, and file maintenance skills.

Ability to perform basic math

Ability to meet established deadlines.

Strong organizational, communication, and interpersonal skills.

Ability to understand detailed written or oral instructions.

Bilingual (English/Spanish) preferred.

Experience:

Two years of clerical experience in an office setting preferred

Major Responsibilities and Duties:

Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
3. Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
4. Receive deliveries and disseminate materials and information to the appropriate parties.

Other

1. Comply with policies established by federal and state law, State Board of Education rules, and local board policy.
2. Compile, maintain, and file all reports, records, and other documents as required.
3. Follow district safety protocols and emergency procedures.
4. Provide clerical assistance as needed.
5. Compile, maintain, and file all reports, records, and other documents as required.
6. Maintain confidentiality.
7. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Application Process: 

Internal Applicants: Send interest letter and resume to Heather Vandiver at hvandiver@aubreyisd.net

External Applicants: Apply through Region 11. 

Application Deadline: Resumes, a copy of credentials, and the application will be accepted until the position is filled. 

The Aubrey Independent School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability or any other legally protected status.